Requested DRA Information

It has come to our attention that the Department of Revenue Administration (DRA) is now requesting tax billing information from tax collectors at the time the bills are generated. To assist you, below is the list of items they are requesting and where you will find that information.

First Issue Billing (if you are semi-annual billing)

• First Issue Warrant: DRA wants a copy of the warrant page that is signed by the selectmen and has the total amount committed to the tax collector. They would also like a copy of the first and last pages of your printed warrant.
  

• First Issue Tax Bill: They would like a copy of a tax bill. You can either photocopy a printed tax bill before you put it in the mail, reprint a single bill from the print tax bill screen, or print an exact copy of a tax bill from the PDF file (provided you created a PDF file of your tax bills). If you are not currently creating a PDF file of your tax bills and would like to learn more about the process, click HERE to watch a video describing the process. The video features narration so be certain your computer has sound capabilities and the volume is high enough.
  

• Billing Software Totals Page: In Avitar Assessing, the Tax Totals report is generated at the creation of the tax warrant. A copy of this page should be given to you to verify the totals before the warrant is formalized. If you did not receive a copy, you will need to contact your assessing department to obtain one. If you are not using our Assessing program, you will need to obtain this information from your assessors or from your assessing software provider.
  

Second Issue Billing (or if you bill annually)

• DRA will need the same information listed above, plus the signed commitment verification form, which DRA sends to every tax collector after the tax rate has been set.
  

Remember to keep copies of everything you send DRA and document the date you faxed the information to them.

Users Group
Although it is only August, the end of the year is right around the corner. With that in mind, we have decided to have a Tax Collect users group meeting focused solely on the MS-61 report -- specifically, the supporting reports you can use to validate every figure on the MS-61.

The user group will be held Wednesday, September 8, 2010 at 10:00 AM in Chichester. If you are interested in attending, please email Patty.